Terms and conditions

1. Scope of Services

Essence Design Ltd (“the Designer”) provides a range of services in graphic design, branding, and digital media based on each client’s (“the Client”) unique requirements. The specific services, project scope, and deliverables will be confirmed in the project proposal or agreement.

2. Fees and Payment

2.1 Pricing

The Designer’s fees are outlined in the project proposal or agreement and are subject to VAT.

2.2 Payment Terms

Invoices are issued as per the agreed schedule, with payment due within 15 days of the invoice date. Interest may be applied to late payments at a rate of 3.5% per month on any outstanding balance.

2.3 Additional Costs

Expenses such as stock images, fonts, printing, or other third-party services necessary to the project will be billed separately, subject to prior approval by the Client.

3. Client Responsibilities

3.1 Provision of Materials

The Client is responsible for providing all necessary information, materials, and feedback to enable the Designer to complete the project on time.

3.2 Licensing Responsibility

The Designer may source or suggest materials from licensed libraries (e.g., Getty Images) or license-free platforms (e.g., Unsplash, Pexels). However, it is the Client’s responsibility to verify, secure, and maintain licenses for all materials used in the project. Essence Design Ltd disclaims liability for any licensing claims or disputes, including those made after project completion. The Client agrees to indemnify the Designer against any claims related to licensing issues.

4. Intellectual Property

4.1 Ownership

Upon full payment, the Client receives ownership of the final deliverables, with the exception of third-party assets (such as stock images or fonts) which are subject to their respective licenses.

4.2 Designer’s Use of Work Product

The Designer reserves the right to showcase completed work for the Client in portfolios, on websites, and in marketing materials.

5. Revisions and Approval

The Designer provides revisions to the work as per the initial project agreement. Any additional revisions or changes outside the original scope may incur extra fees, to be discussed and agreed upon with the Client.

6. Confidentiality

Both parties agree to maintain the confidentiality of any proprietary or sensitive information shared during the project. This obligation remains in effect after project completion.

7. Termination

7.1 Termination by Client

The Client may terminate the agreement with seven days’ written notice. The Client is responsible for payment of all work completed up to the termination date.

7.2 Termination by Designer

The Designer reserves the right to terminate the agreement if the Client fails to meet its obligations or for other valid reasons, with seven days’ written notice.

8. Limitation of Liability

The Designer’s liability is limited to the amount paid by the Client for the services. The Designer is not liable for any indirect, incidental, or consequential damages arising from the project.

9. Governing Law

These terms are governed by the laws of England and Wales. Any disputes will be resolved in the courts of England and Wales.